Administrative Assistant
About us
For over 80 years, the Community Art Center has provided a second home for youth through culturally relevant after school arts and media programs. The Art Center is a neighborhood institution committed to our mission: to cultivate an engaged community of youth whose powerful artistic voices transform their lives, their neighborhoods, and their worlds. Youth ages 5-12 participate in The School Age Child Care (SACC) Program where they become creative problem solvers through a hands-on arts curriculum. Focus classes and Choice classes engage all youth in the creative process. Jr. Leadership Groups and intermediate level arts classes prepare pre-teens for success in high school and beyond. Open all but 14 weekdays of the year, and 10 hours a day during school vacations and summer, our unique approach to integrating arts and social services offers youth the opportunity to learn, grow and achieve their full potential.
The Community Art Center holds four key values at its core:
We believe in the power of young people
We believe in the power of artistic expression
We believe in taking care of ourselves and each other
We believe in creating positive change in our neighborhood and beyond
What we seek
The Administrative Assistant is responsible for maintaining an organized and effective work environment and for assisting with administrative tasks as needed. The ideal candidate will be a highly organized individual who supports and understands our organizational mission. They will be able to work independently on several tasks simultaneously in a fast-paced environment.
Key Areas of Responsibility
GENERAL ADMINISTRATION
Field phone inquiries
Respond to general info emails
Keep track of vendor files, greet walk-ins, perform student database updates, and support the updating and organization for the server
Provide general administrative support for Administrative and Programmatic leadership team
FINANCIAL SUPPORT
Distribute parent bills and help to ensure that all parents remain current with payments
Communicate with external bookkeeper as needed
DONOR MANAGEMENT
Prepare donor acknowledgement letters to corporate, foundation and individual donors
Assist with 2-4 general mailings/year
Update donor database and maintain regular contact with current, potential and lapsed donors
Solicit goods and services from individuals and organizations
Maintain and organize development files online and hard copy
MARKETING
Create and send monthly eNewsletter and frequently post to social media
RESOURCE DEVELOPMENT
Coordinate volunteer inquiries and support volunteer recruitment
Support individual donor email and snail mail campaigns
Manage donor acknowledgement letters
FACILITIES
Coordinate space rentals and rental outreach
Maintain reception desk and lobby area and coordinate common area bulletin boards and gallery displays
PROGRAM SUPPORT
Greet students upon arrival and support student sign in
Process and handle program inquires
Maintain a positive and friendly environment in the lobby area
Update program calendar
Additional Qualifications
Candidates must be committed to the Community Art Center’s mission and organizational values, which are: We believe in the power of young people. We believe in the power of artistic expression. We believe in taking care of ourselves and each other. We believe in creating positive change in our neighborhood and beyond.
Professional experience in administration
Strong writing & editing skills
Excellent organizational skills
Ability to manage multiple tasks concurrently
Ability to work effectively in a fast-paced environment
Ability to work with communities of various cultural backgrounds
Superior customer service & interpersonal skills
Proficiency in Microsoft Office and other technologies
Solid work ethic with proven reliability & dependability
Ability to work independently & as part of a team
Verifies data for accuracy; maintains low error rate/insignificant errors.
Bilingual candidates preferred (especially English and: Haitian Creole, Spanish or Portuguese)
Salary/Benefits
Salary:
$35,000
Benefits
Dental insurance
Health insurance
Hours
Job Type: Full-time
Monday to Friday
10AM - 6PM
How to Apply
Please email a formal cover letter and resume to: Jen Babcock Davis, Director of Operations and Finance, jen@communityartcenter.org, Attn: Administrative Assistant